Recordkeeping


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Recordkeeping

Subtopics:

Illness and Injuries
Recordkeeping—General

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Recordkeeping: Design a Safety Incentive Program to Encourage Safety Without Discouraging Honesty
July 2010
In November 2009, the federal Government Accountability Office (GAO) released a report on the accuracy--or, more precisely, the inaccuracy--of federal OSHA's injury and illness statistics. . . . more »

Recordkeeping: Are You Getting It All Down? Five Records You Need to Be Keeping and Why
January 2010
Most employers know they need to record certain work-related injuries and illnesses, but there are other records employers routinely forget to keep that can contribute to the safety program and help employers defend against Cal/OSHA citations. If you're not keeping records of the five items listed below, you may find yourself without a leg to stand on when defending against a citation or asking for an increase in your safety budget. . . . more »

Trainer's Handbook: Employee Exposure and Medical Records; Why Workers Must Be Granted Access
January 2010
In workplaces that monitor for toxic chemical exposures or harmful physical agents such as ionizing radiation, employees may be interested in the results of the monitoring and any analysis of it that has been done. Under Cal/OSHA regulations, employees . . . more »

Sample Incident and Near Miss Reporting Policy
COCA Online Exclusive September 2009

In order to ensure a safe, healthful, and efficient work environment for our employees, the Company has established the following incident and near miss reporting policy as a condition of employment and continued employment

. . . more »

Workplace Injuries and Near Misses: See No Evil, Hear No Evil … Get Nowhere; Encourage Reporting To Enhance Safety
September 2009
Employee reporting of workplace injuries and incidents decreases when the economy is bad. No one is certain why, but there are several theories. One is that workers, afraid for their jobs, don't want to be seen as complainers or troublemakers, so they keep what they consider minor incidents and injuries to themselves. Another is that employers . . . more »

News Note: Finalized 2007 Census of Fatal Occupational Injuries (CFOI) Reveals More Deaths
June 2009
The final count of fatal work injuries in the United States in 2007 was 5,657, up from the preliminary count of 5,488, according to the U.S. Bureau of Labor Statistics . . . more »

Bulletin: Recordkeeping reminder: Don't forget to post Cal/OSHA Form 300A
February 2009
Beginning February 1 and through April 30, 2009, you're required to post the Cal/OSHA Form 300A annual summary log of injuries and illnesses that occurred in 2008. Even if you had no recordable injuries or illnesses in 2008, you must still post a summary with zeros in the total line. This posting requirement applies to most employers that had 10 or more employees in 2008, except for those in partially exempt industries, and it is designed to alert workers to hazards that may exist in their workplace . . . more »

Recordkeeping: Observing the Formalities; Avoid Citations by Keeping Your Form 300 Correctly
November 2008
They may seem insignificant, but little things can really add up--like the penalties attached to citations for not keeping your Log 300 forms properly and not providing them to state Division of Occupational Safety and Health (DOSH) inspectors in a timely manner. These penalties typically run between $150 and $375, with the possibility of reductions for good faith or financial hardship--but if you're not keeping your Log 300 correctly, you could also be hit with multiple violations of the Division of Labor Statistics and Research recordkeeping rules, contained in Title 8, Section 14300. Take a look at the common mistakes we describe here --and some of the employers that made them--and make sure that you're not letting your recordkeeping nickel and dime you into some significant penalties. . . . more »

Bulletin: Special Report Included with this Issue: "Safety Recordkeeping - Set the Record Straight; Understanding the Ins and Outs of Cal/OSHA's Recordkeeping Rules"
August 2008
Keeping safety records can be time-consuming and confusing, but it's also vital to your compliance efforts and to documenting how well your safety program operates. Plus, you could face citations and fines if you . . . more »

Bulletin: Recordkeeping resources available from Cal/OSHA
March 2008
When you pick up the March issue of COCA, you'll read about two California employers that were slapped with citations from DOSH when they couldn't produce required safety records. . . . more »

Appeals Board Decisions: DOSH Cites Employers Unable to Document Compliance; Two Cases of Missing Paperwork
March 2008
After showing state Division of Occupational Safety and Health (DOSH) inspector Nick Gleiter around a Cannon Constructors worksite in Oakland, job superintendent Gary Woffinden led the inspector to his office trailer. Gleiter then asked to see the employer's Injury and Illness Prevention Program (IIPP), . . . more »

Safety Management: Five a Day for Safety; Five Things to Do Every Day to Improve Workplace Safety
COCA Online Exclusive
Want to improve your health in the new year? Experts recommend that you eat five servings of fruits and vegetables every day. That way, you'll get vitamins, micronutrients, and fiber that your body needs, and fewer of your calories from foods that harm your body. . . . more »

DOWNLOAD: Commercial Wood Products Co. Dockets 05-R6D2-1653 through 1656
4/30/2008
Commercial Wood Products Co. (Employer) is a wood cabinet manufacturer. On November 3, 2004, the Division of Occupational Safety and Health (the Division), through Associate Safety Engineer Dien Nguyen, conducted an accident inspection at a place of employment maintained by Employer at 10019 Yucca Road, Adelanto, California (the site). On April 6, 2005, the Division cited Employer for the following alleged violations of the occupational safety and health standards an orders found in Title 8, California Code of Regulations: . . . more »

DOWNLOAD: Superior Ready Mix Concrete Dockets 06-R3D3-4759 and 4760
4/24/2008
Employer is in the business of supplying and delivering ready mix material. Beginning July 12, 2006, the Division of Occupational Safety and Health (the Division) through Associate Cal/OSHA Engineer Rubin Carr conducted an accident inspection at a place of employment maintained by Employer at Lot #3, Alacante, Indio California (the site). On October 30, 2006, the Division cited Employer for the following alleged violations of the occupational safety and health standards and orders found in Title 8, California Code of Regulations: . . . more »

DOWNLOAD: Sun World International, LLC Dockets 06-R3D7-1299 through 1302
4/24/2008
Sun World International, LLC (SWI, LLC) is a manufacturer of produce items. From January 5, 2006 through January 9, 2006, Ken Noble (Noble), Associate Safety Engineer, for the Division of Occupational Safety and Health (the Division) conducted a programmed re-inspections at a place of employment maintained by Employer at 16350 Driver Road, Bakersfield, CA 93308 (the site). The re-inspection was conducted to determine if Employer, had abated four violations (previously cited in a Citation 1) of the Occupational Safety and Health Standards and Orders found in Title 8, California Code of Regulations for which the Division had cited SWI, Inc. on March 7, 2002. . . . more »

DOWNLOAD: Ezra Construction 06-R1D4-0009
3/25/2008
Ezra Construction (the Employer), engages in foundation, concrete and drilling work, in connection with building construction and renovation, often on residential properties. From September 30 through November 1, 2005, the Division of Occupational Safety and Health (the Division), through Associate Safety Engineer Abigail Fabricante (Fabricante), conducted an injury accident inspection at 1135 Euclid Avenue, Berkeley, California, where employees of the Employer had been working. . . . more »

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